Regulations for Appointment and Rising as an Academic Member

Content
Article 1
This ordinance regulates the guidelines and principles that are about the appointment and rising procedures of assistant professor doctors, associate professors, and professors and use of titles gained in other universities.

Conferring Upon Assistant Professorship and Appointment

Article 2

To be able to claim the title of assistant professorship, the candidates must have completed a PhD program, or receive the title of ‘specialist’ in medicine, or gain competence in one of the art branches as determined by the Senate of the Near East University.

Article 3

Lecturers who fulfilled the provisions required in Article 2 of this ordinance cannot claim the title of assistant professorship unless they work for NEU for a full academic year.

Article 4

Candidates, to be able to conferred upon assistant professorship, must be successful in the foreign language proficiency exam of which terms and conditions are stated in Article 6 of this ordinance, and administered by faculties, institutes, or executive boards of institutions.

Article 5

The scientific studies and academic activities enclosed in the applications of those who apply for assistant professorship are subject to a pre-assessment by the NEU Academic Assessment Committee, according to scoring system stated in Appendix 1 and, minimum terms stated in Appendix 2.

Article 6

The foreign language proficiency exam required for assistant professorship is carried out by a committee  of which one of the members is a lecturer of the language of exam to be administered, and two others are lecturers chosen amongst the teaching staff by the executive board of the institute, or by the executive board of the faculty. In case lecturers who are employed to administer the language proficiency exam, are not available in the faculty or institute, member of the exam committee are chosen amongst teaching staff of other faculties, or from other higher education institutions. The exam consists of stages of translation of a text around 150-200 words from Turkish to the foreign language, and from foreign language to Turkish. The duration of exam is four hours and during the exam, a dictionary can be used. This dictionary may be only in the target language, or only in Turkish, or a combined dictionary which consists of explanations both in Turkish and in the target language. However, this dictionary cannot a multilingual dictionary which have translations of vocabulary from Turkish to foreign language, or from foreign language to Turkish. A report stating the achievement level (pass or fail) of the candidate is delivered along with other relevant documents to the Dean’s office, or to the directorate of institute or college.

Article 7

Applicants who are found to be eligible to be conferred upon assistant professorship by the NEU Assessment Committee and passed the foreign language proficiency test, deliver four copies of a file to Dean’s Office or to the directorate of the institute, including  a CV, copies of scientific studies and publications in the file.

In order to assess the application of the candidate for assistant professorship, the dean in faculties, or the institute directors at the institutes appoint a committee of three professors or associate professors interested in the field of the academic field of applicant, one of whom is the director of that unit, and the other one is from another institution out of NEU. The dean or the director of the institute send the documents related to applicants to this committee and claim a written report of their opinions about the applicants within a month. Dean or the directorate of the institute, after receiving the written report about the applicants, brings the issue into the attention of the Executive Board at the first meeting, and obtains opinions about each applicant. In cases more than one candidate applies to the open position, the Executive Board points out its justified decision. The dean or director forwards their recommendations and opinions along with the file to the Rector. The Rector executes the procedures required, deciding on whether to make the appointment or not.

Article 8

Candidates, to be able to conferred upon associate professorship, must be successful in the exam of associate professorship and fulfil the requirements and provisions stated in Article 9 of this ordinance.

Article 9

In order to be able to apply for associate professorship exam, the applicants must work three years full-time as assistant professors and must be found eligible by the NEU Academic Assessment Committee, who carries out the assessment of application based on file including scientific studies and other academic activities of applicants, in accordance with scoring criteria specified in Appendix 1, and minimum requirements stated in Appendix 2.

Article 10

Applicants who carried out their duties as assistant professors for three years at another university cannot apply for the title of associate professorship unless they work as assistant professor for one full year at the Near East University.

Article 11

Candidates who make application for exam of associate professorship hand in 6 copies of a file to NEU Rectorate, enclosed in their CVs, scientific studies and academic publications.

Article 12

The examination jury of associate professorship consists of 5 full members and two reserve members interested in the branch the candidate applied for, at least two of whom are full professors from other universities. The Executive Board of NEU determines who the members of the jury are to be. In cases where sufficient number of members are not available or if the features of the specialist subject make it necessary, jury members can be chosen from relevant branches. The members of the jury, before meeting to review the candidate’s application, prepare a comprehensive report considering the contribution of the work of applicant to the specialist field, the originality, and the relevance of work to the specialist field.  The jury members gather up in full number, and the members elect a president amongst themselves, and assess the reports presented to jury. The jury, with absolute majority, makes a positive or negative decision about the application.

The jury, if decides positively on the application and considers necessary, for further assessment engages the candidates in verbal examination, or engages in a practicing process where the candidates demonstrate their skills, knowledge or abilities. In the verbal exam, the jury interviews the candidate and assesses the candidate’s competence and theoretical knowledge based on the academic work submitted by the candidate, and decides with absolute majority whether the candidate is to be considered successful or unsuccessful. The jury informs the candidate verbally about its final decision, and forwards the decision with a report written in detail to Rectorate. The degree of associate professorship is conferred upon by the Rectorate.

Article 13

The application for associate professorship is concluded within two months, either with a positive or negative decision about the application.

Gaining Professorship and Appointment
Article 14

The following conditions are required to be conferred upon professorship.

  1. To work in the scientific field in which the title of professorship will be sought, for at least five years after obtaining the degree of associate professorship.
  2. Academic studies must be found eligible by the NEU Academic Assesment Committee, in line with the provisions and requirements specified in Appendix 1 and minimum requirements specified in Appendix 2.
  3. Producing original academic work recognized at the international level and carry out practice-based applications in the relevant field, if possible.

Article 15

Those who worked as associate professors for five years at a higher education institution other than NEU, must work at the Near East University as an associate professor for one full year before making an application for professorship.

Article 16

The candidates applying for professorship hand in six copies of a file to Rectorate, within which enclosed a CV, scientific publications, seminar or conference presentations, citations referred to these publications and presentations, theoretical and practical applications and documents explaining the nature of these applications, information about PhD and MA thesis so far supervised or still in progress of supervision, and a statement explaining the contribution of the candidate to the academic nature of the university. The applicants refer one of their publications as the principal publication.

Article 17

NEU Executive Board appoints 5 professors, of whom at least 3 are professors from other higher education institutions and interested in the academic field of the academic subject of professorship, in order to examine the circumstances and academic or artistic qualifications of candidates. The committee members assess the documents submitted by each candidate and, if there is more than one candidate, write a report separately for each applicant and point out their preference about the applicants. In these reports, the artistic and scientific qualifications and studies of candidates are evaluated, efforts and performance of candidates in administrative issues, as well as their creativity and their contribution and eagerness in training scientists are stated in detail in the reports. The Executive Board of NEU decides for conferring upon professorship to the candidate, and appointment of candidate as a professor. The appointment procedures are carried out by the Rector.

General Provisions
Article 18

The Promotion (Rising) Criteria (Scoring Table) taking place in Appendix 1 of this ordinance, and ‘Minimum Requirements’ taking place in Appendix 2 are the criteria specified by the Senate of NEU. The Executive Board of university put these criteria into force as a determinant criteria only for accepting or rejecting the applications for appointment or promotion, or rising. It is a must to evaluate the candidate’s performance and qualifications in detail and through analytical terms. In evaluation process of jury which is arranged for conferring upon a higher degree, or before the appointment process carried out by the rectorate, the place and potential of the candidate, his/her contribution to educational implementation process, his/her experience and contributions he/she has made into his/her academic field, contributions that he/she made or can make towards the objectives of the department he applied for, his/her contribution to the university or contributions to the administration of the academic unit, and other services for the benefit of the university are taken into consideration.

Article 19

The criteria of promotion/rising and appointment refers to minimum level of criteria required for NEU academic elements, however, becoming successful in the preselection process according to these criteria cannot be considered as a gained right for a candidate. The University Senate reserve the right to alter the criteria in accordance with the developments.

Article 20

The applications of assistant professors or associate professors teaching at other universities and applied to NEU for teaching at the same position, are assessed by the NEU Academic Assessment Committee in accordance with the Minimum Requirements stated in Appendix 2, to find out whether their application is convenient or not for the position claimed. Applicants whose qualifications are appropriate to criteria required in Appendix 2 are appointed by the Rectorate.

Application

Article 21

Applicants carry out the application process for raising or appointment by filling in the Raising and Appointment Application form shown in Appendix 3. The applicants must attach to application form a CV, a copy for each of their work, acceptance documents for articles that are accepted for publication but not published yet at the date of application, contract of printing if the work is a book, documents proving the references and quotations about their work, and their position as referees.

Enforcement

Article 22

This ordinance is put into effect starting on 01 January 2009.

 

Appendix 1

RISING CRITERIA (SCORING TABLE)

1. INTERNATIONAL ACTIVITIES

    1. International Article Publications

1.1.1.a. Journals taking place in lists of SCI, SSCI and AHCI……………….15 points

1.1.1.b. Journals taking place in expanded lists of SCI……………………….12 points

1.1.2. EI, NSF, CMCI, ISI Master, Econ.Lit. and other field indexed journals..6 points

1.1.3. Articles published in referred journals but not taking place

in 1.1.1 and 1.1.2……………………………………………………………………………3 points

1.2 International Conferences

1.2.1.a. Papers published in full and can be searched via data bases of indexes………………………………………………………………. 4 points (maximum 12 points)

1.2.1.b. Articles presented and published in full………2 points (maximum 6 points)

1.2.2. Summaries of papers presented and published….1 points (maximum 3 points)

1.3 Citations (citations that are referred in publications stated in 1.1.1a. and 1.1.1.b.)

(N- number of citations)……………………….. 2 x N (Maximum 20 points)

1.4 Patent (given by internationally recognized official institutions)…

10 (maximum 40 points)

1.5. Book

1.5.1. Published by internationally well known institutions………….. 20 points

1.5.2. Book editorship (for books published by internationally well-known institutions)…………………………………………8 points (maximum 16 points)

1.5.3. Becoming a chapter writer in an internationally recognized book 8 points (maximum 16 points)

 

  1. NATIONAL ACTIVITIES

2.1 National Article Publications (in referred journals)……………. 3 points

2.2. Conferences (N- Conference number)………………. 1 x N (maximum 5 points)

2.3. Citations (N-number of citations found)……….. 0.5 x N (maximum 5 points)

2.4. Patent ……………………………….…………8 points (maximum 16 points)

2.5. Book (academic book published by a well-known publisher)…10 points (maximum 20 points)

2.5.1. Becoming a chapter writer in an national book…4 points (maximum 8 points)

2.5.2. Book editorship (of a book published by a well-known publisher)…. 2 points (maximum 4 points)

 

  1. ARCHITECTURAL ACTIVITIES

3.1 International

3.1.1. Projects obtained awards from international institutions…20 points (maximum 40 points)

3.1.2. Internationally practiced/published projects…..10 points (maximum 20 points)

3.2 National

3.2.1. Projects obtained awards from national institutions..10 points (maximum 30 points)

3.2.2. Nationally practiced/published projects….5 points (maximum 10 points)

 

  1. EDUCATIONAL ACTIVITIES

4.1 PhD thesis supervision (completed)……..10 points (maximum 30 points)

4.2. Joint PhD thesis supervision (completed)……….5 points

4.3. MA thesis supervision (completed)……………..5 points (maximum 15 points)

4.4. Joint MA thesis supervision (completed)……….3 points

4.5. Published lecture notes (printed or on WWW)….5 points (maximum 10 points)

4.6. Published laboratory handbook (printed or on WWW)…3 points (maximum 9 points)

 

  1. TRANSLATION STUDIES
    1. Book (academic/scientific book)………6 points (maximum 12 points)
    2. Article………………………………….2 points (maximum 6 points)

 

  1. MEMBERSHIPS

6.1 International

6.1.1. Membership of international award assessment committee…3 points

6.1.2. International jury membership……………………………….2 points

6.1.3. Continuous editorship of international journals (for each year of editorship)…2 points (maximum 10 points)

6.2. National

6.2.1. Membership of national award assessment committee…2 points

6.2.2. National jury membership………………………………1 points

6.2.3. Continuous editorship of national journals (for each year of editorship)…1 point (maximum 5 points)

 

  1. RESEARCH AND INDUSTRIAL PROJECTS

7.1. International research and industrial project…10 points (maximum 20 points)

7.2. National research and industrial project……….5 points (maximum 10 points)

 

  1. ADMINISTRATIVE DUTIES
    1. Vice-dean, vice-director of institute, vice-director of college (for each year of administrative duty)…..1 point (maximum 5 points)
    2. Head of department (for each year of administrative duty)…2 points (maximum 10 points)
    3. Vice-director of department (for each year)…1 points (maximum 5 points)
    4. Membership of Senate, Executive Board of Faculty, Faculty Committee and Senate or committee established by the decision of Executive Board of Faculty…0.5 point (maximum 2.5 points)

Scoring criteria for studies with one or more than one writers

Single writer………………… 1x score specified in scoring table.

Two writers…………………..0,8x score specified in scoring table.

Three writers…………………0,6x score specified in scoring table.

Four or more writers…………0,4x score specified in scoring table.

 

Appendix 2

MINIMUM REQUIREMENTS TO BE RAISED AND APPOINTED TO ASSISSTANT PROFESSORSHIP

International Activities: One article on condition that it is in type (1.1.1), in type (1.1) or (1.2) in total……………..15 points

Other Activities: Activities of type 1, 2, 3, 4, 5, 7, 8 …………35 points

Total:…………………………………………………………..50 points

 

MINIMUM REQUIREMENTS TO BE RAISED AND APPOINTED TO ASSOCIATE PROFESSORSHIP

(Social Sciences and Architecture)

(After being appointed as assistant professor)

International Activities: In scope of SSCI and AHCI…………15 points

In type of (1.1.1) or (1.1.2), in total……………………………15 points

National Activities: 3 articles in type of (2.1)…………………..9 points

Other activities: Activities in types 1, 2, 3, 4, 5, 6, 7, 8………..31 points

Total:……………………………………………………………70 points

 

MINIMUM REQUIREMENTS TO BE RAISED AND APPOINTED TO ASSOCIATE PROFESSORSHIP

(Basic Sciences, Engineering and Health Sciences)

(After being appointed as assistant professor)

International Activities: In type of (1.1.1), total……………….30 points

Other Activities: Activities in types 1, 2, 3, 4, 5, 6, 7, 8………….40 points

Total:………………………………………………………………70 points

 

MINIMUM REQUIREMENTS TO BE RAISED AND APPOINTED TO PROFESSORSHIP

(Basic Sciences, Engineering and Health Sciences)

(After being appointed as associate professor)

International Activities: In type of (1.1.1), total……………….50 points

Other Activities: Activities in types 1, 2, 3, 4, 5, 6, 7, 8………….110 points

Total:………………………………………………………………160 points

(In order to be appointed to professorship, in total 80 points are necessary in type (1.1.1)).

 

Appendix 3

NEU FORM OF APPOINTMENT AND RAISING

1. PERSONAL INFORMATION

Name, Surname………………………………………

Date of Birth…………………………………………

University graduated from…………………………..

University, faculty, and department currently employed in ……………………………………………………….

II. ACADEMIC TITLES

PhD, Specialist in Medicine, Proficiency in Art (University, name of thesis, and year of thesis)

………………………………………………………………………………..

Assistant professor (date of appointment and university)

………………………………………………………………………………..

Associate professor (date of appointment and university)

………………………………………………………………………………..

Professor (date of appointment and university)

………………………………………………………………………………..

 

III. PUBLICATIONS AND ACADEMIC ACTIVITIES

1. INTERNATIONAL ACTIVITIES

    1. International Article Publications

1.1.1.a. Journals enlisted in SCI, SSCI and AHCI lists

……………………………………………………………………………….

1.1.1.b. Journals enlisted in extended lists of SCI

……………………………………………………………………………….

1.1.2. Journals of EI, NSF, CMCI, ISI Master and other field indexed journals…

…………………………………………………………………………………….

1.1.3. Articles published in referred journals but not taking place in 1.1.1 and    1.1.2

……………………………………………………………………………………..

1.2 International Conferences

1.2.1.a Papers published in full and can be searched through the data bases of field indexes.

……………………………………………………………………………………..

1.2.1.b. Papers presented and published in full

……………………………………………………………………………………..

1.2.2. Summaries of papers presented and published in full

……………………………………………………………………………………..

    1. Citations (reffered in publications in scope of journals (1.1.1.a. and 1.1.1.b)

……………………………………………………………………………………..

    1. Patent (awarded by international official institutions)

……………………………………………………………………………………..

    1. Book

1.5.1. Published by well-known international publication institutions

……………………………………………………………………………………..

1.5.2. Book editorship (for books published by internationally well-known publishers)

………………………………………………………………………………………

1.5.3. Chapter authorship in internationally published book

………………………………………………………………………………………

 

2. NATIONAL ACTIVITIES

2.1. National Article Publications (in refereed journals)

……………………………………………………………………………………….

2.2. Conferences

……………………………………………………………………………………….

2.3. Citations

……………………………………………………………………………………….

2.4. Patent

………………………………………………………………………………………..

2.5. Book (academic/scientific book published by a well-known publisher)

………………………………………………………………………………………..

2.5.1. Chapter authorship in a nationally published book

……………………………………………………………………………………….

2.5.2. Book editorship (of a book published by a well-known publisher)

………………………………………………………………………………………..

 

3. ARCHITECTURAL ACTIVITIES

3.1 International

3.1.1. Project obtained an award in international organizations

…………………………………………………………………………………………..

3.1.2. Project published/practiced internationally

…………………………………………………………………………………………..

3.2 National

3.2.1. Project obtained an award in national organizations

…………………………………………………………………………………………..

3.2.2 Project published/practiced nationally

…………………………………………………………………………………………

 

4.TEACHING-TRAINING ACTIVITIES

4.1. PhD thesis supervision (completed)

………………………………………………………………………………………….

4.2. Joint PhD thesis supervision (completed)

………………………………………………………………………………………….

4.3. MA thesis supervision (completed)

………………………………………………………………………………………….

4.4. Joint MA thesis supervision (completed)

…………………………………………………………………………………………

4.5. Published lecture notes (printed or on WWW)

………………………………………………………………………………………….

4.6. Published laboratory handbook (printed or on WWW)

…………………………………………………………………………………………

 

5. TRANSLATION STUDIES

    1. Book (academic/scientific book)

……………………………………………………………………………………

    1. Article

……………………………………………………………………………………

 

6. MEMBERSHIPS

6.1 International

6.1.1. Membership of international award assessment committee

……………………………………………………………………………………..

6.1.2. International jury memberships

……………………………………………………………………………………..

6.1.3. Continuous editorship of international journals

…………………………………………………………………………………….

6.2. National

6.2.1. Membership of national award assessment committee

…………………………………………………………………………………….

6.2.2. National jury membership

…………………………………………………………………………………….

6.2.3. Continuous editorship of national journals

……………………………………………………………………………………..

 

7. RESEARCH AND INDUSTRIAL PROJECTS

7.1. International research and industrial project

……………………………………………………………………………………..

7.2. National research and industrial project

………………………………………………………………………………………..

 

8. ADMINISTRATIVE DUTIES (years for each duty)

    1. Vice-dean, vice-director of institute, vice-director of college

…………………………………………………………………………………………

    1. Head of department

…………………………………………………………………………………………

    1. Vice-director of department

…………………………………………………………………………………………

    1. Membership of Senate, Executive Board of Faculty, Faculty Committee and Senate or committee established by the decision of Executive Board of Faculty

………………………………………………………………………………………….