Undergraduate Education-Training and Examination Regulation

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Purpose and Scope:
Article 1
The objective of this regulation is to arrange the procedure and principles to be practiced at the Near East University, Faculty of Pharmacy. Student registration, examinations, education and training programs are carried out in accordance with the provisions and terms of this Regulation.

Article 2
In case there are no provisions or terms related with Undergraduate Education-Training in this regulation, Examination & Evaluation terms and principles of the Near East University are practiced as fundamental terms and provisions.

Medium of Instruction
Article 3
The language of instruction is English.

Foreign Language Preparatory Program
Article 4
Students registered at the Faculty of Pharmacy of the Near East University take the English proficiency examination to determine their level of English.

Students, who become successful at the Proficiency Examination, or those who meet the requirements of the English Preparatory Education, Training and Examination Regulations, are deemed proficient in English to start their own training program. In other words, students start their own education- training program provided that they are successful in the Proficiency Exam or meet the requirements of the English Preparatory Education, Training and Examination Regulations. Students, who fail from the English Proficiency Exam or fail to attend the exam or those who don’t fulfill the requirements of proficiency, are placed into the preparatory classes according to their level of English. The provisions of the English Preparatory Department’s Education, Training, and Examination Regulations are applied to these students.

Education and Training Periods
Article 5
Education and Training is regulated on the basis of academic semesters. Academic year consists of two semesters, including fall and spring terms. One semester is at least 17 (seventeen) weeks. Course registration and exam periods are also included to the semesters.

Duration of Education and Training
Article 6
The duration of education and training is 10 semesters (5 academic years). Undergraduate course programs subjected to the conditions of graduation must be completed in maximal eight years. The Preparatory School periods are ignored while calculating the education and training duration.

Training Programs
Article 7
Programs, which are based on practical training, can be carried out at public and private establishments approved by relevant board of directors. Practical courses and internships that form a unity with theoretical courses and considered to be complementary to the theoretical courses, are conducted under the supervision of lecturers or designated staff.

Student Counseling
Article 8
A counselor is to be assigned for each student. The counselor follows up the student’s progress and helps the student in solving the problems relevant to education and training, or to the university life. The counselor keeps a Tracking File for each student in order to conduct an effective counseling service.

Courses
Article 9
Education programs include mandatory, common mandatory or elective credit courses or subjects. The credit of a course refers to the number of “contact hours” of a theoretical course or lab studies per week for one term. One semester credit hour refers to each theoretical lecture class per week or 2-4 hour laboratory period.

a) Mandatory Courses: These are undergraduate programs in the field of study. Each student must take them and get a passing grade in order to graduate.

b) Elective Courses: We offer two types of elective courses: Program Dependent Electives and Free Electives.

(1) Program Dependent Elective Courses: Some programs offer elective courses. Students are required to choose subjects from an entire list of special subjects. As the courses are deemed essential for graduation, Students must be successful in these courses.

(2) Free Electives: These courses are not included in the educational core programs and are not regarded to be essential for graduation. Students may wish to take free electives for personal enrichment in knowledge, manner and general culture. Students should consult with their academic advisors before choosing free elective courses. Free elective courses cannot be regarded as Program Dependent Courses and they are required to be taken under the “Pass” option.

c)Common-Mandatory Courses: Ataturk’s Principles and History of Turkish Revolution, Turkish Language and Foreign Language courses are common mandatory courses.

Add and Drop classes
Article 10
Before the start of each semester students are required to take courses during the Change of Program period indicated in the academic calendar and in accordance with the methods determined by the Rectorate.

At the beginning of the semester, students must in particular enroll to the courses that they have to take again due to their failure. Courses of the next semester/year can be taken within the limit of credit-hours and with the approval of the counselor. Students are required to take at least 15 or maximum 22 credit hours weekly. However, in graduation process, the Board of Directors can rearrange this limitation providing that the credit hours do not exceed 25 credits in two successive semesters.

Students, who took courses and enrolled in programs with counselor’s approval, need the approval again on the course taking-dropping date so that they can take new courses or drop courses in accordance with the academic calendar. Core courses and the failure courses cannot be dropped.

After the end of the Change-of-Program Period, students can no longer take or drop courses.

Students cannot attend to the courses that they failed to register duly within the announced period. They cannot take the exams for these courses either. If the student happens to sit for the exam for these courses, the grades are to be ignored and cancelled.
Students in their first academic year are required to take all the courses of the semester that they are registered.

Attendance
Article 11
Attendance is compulsory. Students are required to attend classes and practical courses.

Any student, who has more than 30% absences for theoretical course hours and 15% for practical course hours, cannot take the regular exams of these courses.

Instructors or lecturers are responsible for keeping records of daily class attendance for all students. The students, who lost the right to take the exam due to their absences, are listed and announced before the final exam period by the relevant course instructor in charge.

Students, who have taken the theoretical courses and already fulfilled the attendance conditions in the previous semester; fulfilled the attendance requirements for practical courses and obtained at least 50 points out of 100 from lab studies during the semester may not be subject to attendance terms and regulations provided that an approval of the Board of Directors is obtained and mid-term exams are taken.

Exams
Article 12
At the Faculty of Pharmacy, one or two midterm exams and one final exam; two or three exams in total are held in an academic semester.

a)Mid-term Exam: At least one or at the most two mid-term exams are held for each course. Project, thesis, laboratory or similar studies can substitute a mid-term exam. The results of mid-term exams are announced before the final exam period.

b)Final Exam: The final exam of a course is held at the end of the semester when the course is completed. Students are required to take the course and fulfill the requirements of attendance in order to take the final exam.

These exams can comprise written, verbal or written and verbal and/or practical exams. The percentage weight for the mid-term exam is determined by the lecturer in charge. This weight cannot be less than 30% or more than 50 %.Upon the proposal of the lecturer of the course, the Deanery announces and informs the students about the number and date of the mid-term exams that found to be appropriate within the first month of that academic semester. In the case of necessity, with the resolution of the Board of Directors and the approval of the Rectorate, courses and exams can be held on Saturdays and Sundays as well. The exam date, time and place are announced in advance. Students have to take the exams in accordance with the announced timetable and by producing their identity cards and other needed documents at the beginning of the exam. Otherwise, their exams will be void. The awarded exam grade of a student is to be cancelled in the case of taking the exam without having the right to take it.

The written exam papers are to be kept in the record for at least two years.

c)Make-up Exams: Mid-term, Final, and additional exams can be substituted by make-up exams.

Students, who have the right to take the exams but failed to take the exams due to exceptional or unexpected conditions beyond their own initiatives, must submit their demands with reasonable excuse and proper documentation of evidence to the relevant board of directors. Subject to the approval of the board, the students are required to take the make-up exams in the same academic semester for mid-term exams. Make-up exams for Final and Additional exams are held during the first final exam period following the deadline of excuse applications. The date, place and time of make-up exams are to be determined by the Deanery. A Make-up exam cannot be substituted with a second make up exam.

Exam Results, Objections and Finalization of the Grades
Article 13
Examination results are declared by relevant departments in accordance with the procedures determined by the Rectorate. Within two weeks from the announcements of exam results, students can raise objections against the exam grades by filing a written complaint. The written requests for reassessment of the exam papers shall be submitted to the Deanery. Upon the objection, the relevant directorates reassess the students’ papers. If any error of fact in assessment procedures is detected, the directorate demands the lecturer’s opinion and then the Deanery is notified for correction. After the deadline for application, no grade change request is processed.

Course Final Grade
Article 14
Course Final Grade refers to the indication of success in a course. A student’s performance in academic semester is expressed by overall evaluation of his/her grades (mid-term exams, assignments, applied and practical studies, etc.) together with the final exam. The weight of the final exam on the overall grade of a course must be at least 50% or 70% at the most. Students are required to get at least 50 points out of 100 points in final exams in order to be successful at the final exam. At the beginning of the semester, the instructor in charge informs the students that the final grade of each course is evaluated according to the mid-term and the final examination results. The instructor also expresses the basis for assessment specifying the relative weight of each examination and the method of determining the final grades. The instructor also discusses the course objectives with the class and informs the students about the course plan. The Student, who fails to take an exam, is considered unsuccessful in the relevant course of the missing exam. Raw scores of the exams are converted to points on a scale of 100 (hundred) while evaluating the final overall grade.

Excuses
Article 15
If the student’s excuse is supported with reasonable evidence and documentation, the student can be remitted through the resolution of the relevant Board of Directors. The decision to remit an absence is entirely at the discretion of the relevant board of directors. For the adoption of the excuse, reasonable and justifiable reasons with substitutive documents relevant to the student’s excuse must be submitted to the Deanery within one week following the end of excuse period. Delayed applications are not accepted. If the excuse is due to illness, the student is required to provide evidence with a medical report issued by the health board of a public hospital or by the Hospital of NEU. However, for mental and physical diseases that require long term treatment, the period of medical report cannot exceed four semesters within the student’s maximum study period. The students with a medical report cannot take the exams within the period that they are on a sick leave. Otherwise, their exam results will be void. Medical reports specific for a date of exam are not accepted.

In addition, if the student lose the right to defer conscription for any reason whatsoever and conscripted, if the student is under arrest (detention period inclusive) and the detention order is ended by a nolle prosequi or acquittal, and/or in cases of convictions that do not require the removal of student rights, the student is considered excused by the resolution of the relevant Board of Directors. If the amount of absences exceeds the maximum limit of absences for each course, these courses will be dropped from the student’s program by the resolution of the relevant Board of Directors. This period is ignored while calculating the education and training duration.

Transfers
Article 16
Transfers between undergraduate programs applied at various faculties of the Near East University, and transfers to NEU’s equivalent programs from local or other overseas universities must be carried out in accordance with:

  • The regulations set by the Senate and the quota determined by the Board of Trustees of NEU
  • The regulations concerning undergraduate and pre-graduate transfer principles between higher education institutions

Transfers and decisions on adaptation programs are entirely at the discretion of the relevant Board of Directors. The credit transfers between the universities included in the European Credit Transfer and Accumulation System (ECTS) are carried out in the framework of provisions and legislations determined by the Higher Education Council.

Address Declaration and Notification
Article 17
The notifications are sent as recorded mail to the address that the student declares during the registration.

Students are required to declare their resident addresses in full and accurately. The address change is also required to be notified to the Directorate of Registrar’s Office. Otherwise, the notifications mailed to their currently registered addresses are deemed to have been delivered to them.

Replacement of Regulation
Article 18
The Board of Directors of NEU Faculty of Pharmacy is authorized and empowered to solicit and, if necessary, make changes on the provisions of this regulation by the favorable vote of two thirds of the total number of members.

The proposals for amendment of Regulation can be made not only by the chairmen of departments but can be made on an individual basis by lecturers as well.

Provided that they are submitted at least fifteen days prior to the meeting of the Faculty Board of Directors, voting is not required to discuss proposals regarding amendment on regulations.