Academic Regulations

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The aim of this regulation is to set the principles to be applied at student registration, education-training programmes and examinations of the Near East University Faculty of Dentistry.

The definitions in this article are as follows:

(a) Board of Directors: The Board of Directors at the Faculty of Dentistry.
(b) Advisor: The lecturers that are designated by the Department and assigned by the Board of Directors in order to deal with educational and other problems of the students.
(c) Course Credits:
1 Credit: One hour theoretical course and/or seminar in one term.
2 Credits: Two hour laboratory, workshop clinical research, practical and other activities such as research, trips, homework, individual study, preparation for exams, environmental and Librarysurveys, graduation thesis, project etc.
(d) Compulsory Course: The course which is foreseen as compulsory in the Faculty Programme.
(e) Elective Course: Courses that the students elect to take as Programme Dependent Electives and Free Electives. This does not include compulsory courses. The student can choose these courses from the “elective courses list” offered by the Faculty.
(f) Prerequisite Course: The student must pass this course in order to proceed to the next stage.
(g) Non-prerequisite Course: Students are not required to pass this course in order to proceed with the next stage.

The type of education is formal.

Classes commence in accordance with the academic calendar as determined by the Rectorate of Near East University. The Faculty submits the academic calendar covering re-registration, instruction, examinations, mid-term and summer term periods to the Rectorate every year in the month of May.

Educational periods specified in the academic calendar are determined on an “annual” basis. Upon confirmation from the Board of Directors and the Senate, some courses can be instructed per term. The academic year consists of two terms (16 weeks); “Fall Term” and “Spring Term”. If deemed necessary, the Board of Directors of Near East University may extend or reduce the duration of the terms.

The duration of education is 5 years. The maximum education duration prescribed by the Faculty is 8 years. Absent periods by the students that have been approved by the Committee of the Faculty are not taken into consideration in the calculation of these durations.

Medium of Instruction: The medium of instruction is Turkish. International students must provide proof of Turkish Proficiency.

The Faculty consists of theoretical and applied compulsory courses, elective courses, seminars, internships, practices, clinical workshops and laboratory studies. Other activities such as research, trips, homework, individual study, preparation for examinations, environmental and Library surveys, graduation thesis and projects also form part of the programme.

The distribution of the compulsory theoretical and applied courses and the amendments are organised upon the request of the Department and submitted for the approval of the Senate. The elective courses that are available for the terms are dependent on the request of the Department and the approval of the Senate.

The lecturers, courses and implementation schedules are declared at the beginning of each term following the organisation by the Board of Directors. “Ataturk’s Principles and History” and “Turkish Language” are joint compulsory courses for both Turkish and TRNC citizens; whereas “Foreign Language” is a joint compulsory course for all students. “Physical Education” and “Fine Arts” are optional courses and students can choose one of them.

“Turkish Language” and “Ataturk’s Principles and History”; courses are 2 hours per week, “Fine Arts” and “Physical Education”; courses are 1 hour per week. These aforementioned courses cover two terms. “Foreign Language” course is taught for four consecutive terms in departments where the duration of education is at least four years and this course should cover at least 224 hours in total.

“Turkish Language”, “Ataturk’s Principles and History” and “Foreign Language” courses can only be completed on the condition that the student passes the examinations held during the academic terms.

The course credit value is equivalent to the theoretical hours in a week and half of the weekly hours of practical, laboratory, workshops, clinical studies and other activities. One hour theoretical courses, two hour practical courses, two hours laboratory, workshops, clinical studies and other activities (research, trips, homework, individual study, preparation for examinations, environmental and Library surveys, graduation thesis, project etc.) are equal to “one credit”.

Within the framework of the principles of this regulation, credit values are equivalent to the European Credit Transfer System (ECTS) which is organised under a different Directive.

The optional “Fine Arts” and “Physical Education” courses do not have any credits.

On the condition that students obtain prior permission from the Dean of the Faculty of Dentistry, they can transfer from their previous higher education institution. In accordance with Article XI of this regulation, the course transfer system is evaluated on the basis of grade intervals that are equivalent to the letter grading system or in terms of the coefficient system.

Transfer students must apply to the Dean of the Faculty with their transcripts one month prior to the start of term in order to be exempted from the courses they succeeded in at their previous University. The grades for the exempted courses that are converted into Exemption Grades specified in Article XI of this regulation are shown in a separate part on the transcript. The exempted courses cannot be repeated and included in the academic average.

Undergraduate programmes consist of compulsory and optional courses. Students are required to take all compulsory courses.

There are 7 types of examinations at Near East University; mid-term exams, final exams, internship exams, re-sit exams, make-up exams, exemption exams and failed exams from previous terms. These exams can be written, oral or both written and oral and/or practical. The time and place of the exams are determined by the Dean of the Faculty and announced at least one week before the exams. On the exam day, students must be at the exam place on time with their ID cards and other required documents.

When the Board of Director’s deem it to be necessary, exams can be held at the weekends provided it is not a national or religious holiday. During the evaluation, if it is decided that a student has cheated, s/he will be considered to have failed the exam and upon the application of the related lecturer to the Dean of the Faculty, the University will take action against them in accordance with the “Higher Education Institutions Student Disciplinary Regulations”.

Exam results and certificates are submitted to the registration office of the Faculty within 15 days starting from the date of the exam. The exam papers are archived for 2 years at the faculty.

Mid-term Exam: The number, scope, form and evaluation features of the mid-term exams are specified upon the decision of the Faculty Committee considering that at least one mid-term exam will be held during the term.

Homework, projects and similar subjects given within the framework of a course can be counted as a mid-term exam.

The students cannot sit more than two mid-term exams during an exam day. Those who do not attend a mid-term exam will be considered to have failed the exam.

Final Exam: The final exam of a course is held at the time and place determined by the Faculty Committee. In order to take the final exams the student should;

(a) Renew their registration
(b) Continue with at least 70% of their theoretical courses
(c) Attend at least 80% of their practical courses
(d) Succeed in their practicals

The final exams of term based “basic medicine” and “clinical” courses are held at the end of each term.

With regards to the final exams of the clinical courses (Oral and Maxillofacial Surgery, Oral and Maxillofacial Radiology, Endodontics, Orthodontics, Pedodontics, Periodontology, Prosthetic Dentistry, Restorative Dentistry), practical exams form the basis for the theoretical exam. 40% of the mid-term exam average and 60% of the final exam average are considered as the success rate of the final exam and this result shows the academic success of the student.

Internship Exam: The related department holds a theoretical and/or practical exam within the framework of determined principles. The theoretical exam can be both written and/or oral.

Re-sit Exam: Re-sit exams are held at least 15 days after the completion of the final exams. Re-sit exams are held following the completion of all courses and internships within the specific term in accordance with the criteria set by the Department. Students who fail their exam or want to increase their grades can take the re-sit exam. The re-sit exam is held both theoretically and/or practically. The theoretical re-sit exam can be written and/or oral. Re-sit exams can be counted as the final exam held at the end of the term. 40% of the mid-term exam average and 60% of the re-sit exams are considered as the final exam success rate.

Students who fail the re-sit exam must register to take the failed courses in the following term. Last year students who fail the re-sit exam repeat their internships. The students cannot take more than one internship within the same period of time.

Students whose cumulative grade point average is below 2.00 and who attended classes regularly can take re-sit exams in order to increase their grades.

Make-up Exam: Excuses can be considered for mid-term exams and final exams. In order to be excused, the student should submit a document proving their reasons and the Faculty Committee should approve them. If students have the chance to take the mid-term exam but could not take it, they are deemed to be excused. The students will then have another chance to take the exam on the date, place and time specified by the Faculty Dean. Re-sit exams cannot be held twice.
Students who have a report from the Near East University Hospital, the TRNC and Turkish Republic National and University Hospitals in accordance with the Medicosocial Central Health Services and Aid Implementation Principles and Norms, can submit their approved report to the Faculty Dean within 10 working days commencing from the expiration of the report. Within that period of time, the student is deemed to be excused and does not have to take exams during his/her excused days. The student can however take make-up exams following the expiration date of the report. Medical reports do not affect the attendance of the students.

Foreign Language Exemption Exam: The Faculty does not have a compulsory preparatory year but for the newly registered students, the Dean of the Faculty will organise a foreign language exemption exam at the beginning of the term. The principle of this exemption exam is arranged according to “the Near East University Education-Training Regulation”.

Failed Exams from Previous Terms: When last year students who attended the classes regularly but failed only one course apply with a petition, they will have the chance to take an exam for that single course before the following term commences.

Non-prerequisite Courses: Medical Biology and Genetics, Behavioural Science, Computer, Physics, Biophysics, Physiology, Histology, Basic Life Support are non-prerequisite courses. Non-prerequisite courses must be completed on the condition that students are successful in the exams before taking their 4th year clinical studies. If students fail these courses, they cannot proceed to the 4th year.

Prerequisite Courses:
1st Year Anatomy Course 2nd Year Anatomy Course
2nd Year Anatomy Course 4th Year Topographical Anatomy Course
1st Year Chemistry and Biochemistry 4th Year Dental Biochemistry
2nd Year Microbiology 4th Year Oral Microbiology
3rd Year Pathology 4th Year Oral Pathology
1st Year Dental Morphology & Manipulation 2nd Year Prosthetic Dentistry
2nd Year Prosthetic Dentistry 3rd Year Prosthetic Dentistry
2nd Year Restorative Dentistry 3rd Year Restorative Dentistry

The students must pass 3rd year Oral and Maxillofacial Surgery, Oral and Maxillofacial Radiology, Dental Anesthesia, Endodontics, Orthodontics, Pedodontics, Periodontology, Prosthetic Dentistry, Restorative Dentistry, History of Dentistry, Pharmacology and Pathology in order to proceed with the 4th year courses.

The students must pass Oral and Maxillofacial Surgery, Oral and Maxillofacial Radiology, Dental Anesthesia, Endodontics, Orthodontics, Pedodontics, Periodontology, Prosthetic Dentistry, Restorative Dentistry, Social Mouth and Dental Health, Dental Biochemistry, Oral Microbiology, Topographical Anatomy, Pral Pathology, Biostatistics in order to proceed with the 5th year courses.

40% of the mid-term exam average and 60% of the final exam average will be considered as the success rate of that specific course at the end of the term. The letter grade system is as follows;

90-100 AA 4.0
85-89 BA 3.5
80-84 BB 3.0
70-79 CB 2.5
60-69 CC 2.0
55-59 DC 1.5
50-54 DD 1.0
40-49 FD 0.5
39 and below FF 0

The academic success rate average is calculated at the end of each academic year. Initially, to calculate the academic success grade average of a year; the annual grade coefficients of the student are multiplied by the credit values of those courses in order to find the total credits. In the second step, the total credits of those annual courses are divided into the total credit values.

The general academic success grade average is calculated in the same way mentioned above, yet in order to calculate the general academic success grade average, the total academic years of the student starting from his/her registration date are considered.

In order for a student to be considered as successful, their annual academic success rate or general academic success rate must be at least 2.00 GPA. Students who achieve a success rate of 2.00 or above will be considered as successful in that course; however this does not apply if they achieve grades (FD) and (FF).

Students who have an academic year success rate which is below 2.00 will be considered as successful if they achieve grades (CC) or above. Should students receive grades (DC or DD), they will be considered as unsuccessful. Students achieving (FD) and (FF) will be considered as unsuccessful.

Students who successfully complete their courses in accordance with this regulation and achieve a GPA rate of 2.00 or above will be entitled to receive a Graduation Degree.

Students who complete their undergraduate course and achieve a general academic success rate average of 3.50 or above will graduate as a ‘High Honour Student’; and those who achieve a GPA of 3.00-3.49 will graduate as an ‘Honour Student’.

After the exam papers have been submitted to the Dean and the results are published, unless there is a material error in the exam results, exam marks cannot be changed.

In the event there is a material error in the exam results, students can appeal to the Dean. However, the appeal has to be in writing and must be within 7 days of the publication of the results. Should the lecturer responsible for the course agree that there is a material error, the error is corrected and announced within 15 days at the latest.

Attendance to classses, practical studies and examinations is compulsory. Student attendance is monitored by the Faculty. The Dean will evaluate all attendance records submitted by the Faculty and these records will be announced one week before the final exams.

Students who are more than 30% absent for theoretical course hours and 15% for practical course hours will not be able to take the regular exams or re-sit examinations of the courses.

Despite meeting the attendance requirements, students who fail the re-sit examinations and re-take the year once again will be required to attend the clinical classes and practical studies (Oral and Maxillofacial Diseases and Surgery, Department of Oral and Maxillofacial Radiology, Endodontics, Orthodontics, Pedodontics, Periodontology, Prosthodontics, Restorative Odontotherapy). In respect of the other classes, students who meet the attendance requirements in the previous semester will not be required to attend classes, however they will still be required to enter the mid-term and final examinations.

Students who have a legitimate excuse not to register, attend classes, practical studies or examinations are entitled to freeze their registration provided their excuse is accepted by the University Senate. Students can continue with their education from the point where they left off.

Students are entitled to freeze their registration for a maximum of 2 years or 4 terms.

In the circumstances listed below, the Faculty will decide if students are to withdraw from the University:

(a) As specified in the 2547 Higher Education Act, students who cannot complete their education within the specified period of study
(b) Failing to attend classes at the end of the academic year
(c) Removal from the Higher Education Institution in accordance with the Student Disciplinary Regulations
(d) Deleting the student’s name from the University Records upon the students’ own request
(e) Not being able to continue with his/her higher education due to the student’s health as supported by a medical board report which is accepted by the Faculty Board of Directors.

Transfers to the Near East University Faculty of Dentistry are dependent upon the ‘Higher Education Institutions Associate and Undergraduate Level Regulations concerning Transfer Students’.

All applications for entrance and registration at Near East University are made at the Students Registration Office. Application dates are announced by the University. Students must renew their registration within the time period specified by the University.

Near East University is a private institution. Annual tuition fees are determined at the beginning of each Academic Year by the University.

Using false or forged documents for registration is a reason to terminate the registration and initiate legal proceedings.

Students who register at the Faculty may be exempted from the courses which they may have already taken and been successful in at another Higher Education Institution. Students can apply to be exempted at the beginning of the academic year. The Faculty will consider the application and decide on the exempted courses (if any) within 7 working days.

Students must renew their registration for the Fall and Spring Terms within the dates set by the University. Students who do not pay their tuition fees will not be able to renew their registration. Unless students have a reasonable and valid excuse not to renew their registration, they will be considered as unsuccessful for that academic term.

Students who do not renew their registration will not be given a student registration certificate.

The Degree awarded by the Faculty of Dentistry is a 5 year graduate degree. Graduate Students are entitled to use the titles indicated on their degrees.

The European Credit Transfer System (ECTS) credits can be found on the degree supplement as specified in the directive.

Students who fulfil the requirements and obligations specified in this Regulation are entitled to graduate from their programme.
The graduation date specified on the degree and graduation documents will be the date the student completes the programme which he/she is registered in.

Whilst degrees are being prepared, students will be given a temporary graduation document to be handed back upon collection of their degree. The graduation document will specify the students first name, surname, nationality, date and place of birth, the programme which the student has completed, the degree which the student is entitled to receive and the title which the student can use as well as a photograph of the student.

Graduation Documents are stamped and signed by the Dean of the Faculty.

Near East University Faculty of Dentistry Degrees are approved by the University Senate in accordance with the ‘Degree Directive’. Degrees can only be issued once. In the event that a degree is lost, a substitute document will be prepared.

In order to issue students with a degree, students must pay their fees and meet their obligations.

Students must also return their student ID Cards. If they fail to do so, they will not be awarded with a graduate degree.

Students who complete their classes within the first 2 years of their education but are unable to continue with their education, can be awarded with a Health Sciences Associate Degree in accordance with the ‘Vocational School Adaptation Regulation’ or the ‘Students who are unable to complete their Undergraduate Degree Regulation’.

All announcements are sent as recorded mail to the address that the student declares during registration.

Students are required to fully declare their resident address. The Registrar’s Office must be notified of any address changes. Students who provide an incorrect or incomplete address cannot claim they have not received an announcement.

In cases where previous Regulations are removed and adaptations are made to this regulation; if some provisions are missing, the Faculty Committee is entitled to decide on the relevant provision in accordance with the 2547 Regulation Act and/or other International Agreements.

This Regulation comes into effect after it is approved by the Near East University Senate and once it is published on the Official University Website.

This Regulation is implemented by the Near East University Rector.